For the PDF version, click here to download: Waterleaf May 2014 Newsletter
To All of Our Neighbors:
We would like to thank everyone for this opportunity to work for the community. We look forward to working with the committees to enable and empower the neighborhood to be the safe and enjoyable community we know it to be. One of our goals as resident Board members is to be transparent. We believe we can achieve this by opening communication between the HOA Board of Directors and all residents of the community.
The Committees will be holding open meetings in May for new volunteers to join, learn about the committee’s functions, and give input. Also, the CORE committee will be meeting in May to open a forum for the community.
We look forward to meeting everyone at all of our future meetings, block parties, the park, and of course the pool. Enjoy, be safe and have fun.
David and Tracy
Resident Board Members
Community Calendar May 2014
3 :: POOL COMMITTEE MEETING
9:00 AM PARK PAVILION
4 :: WELCOME COMMITTEE MEETING
6:30 PM PARK PAVILION
5 :: TRASH & COMPOST
8 :: COMMUNICATION COMMITTEE MTG
7:00 PM PARK PAVILION
10 :: SOCIAL COMMITTEE MEETING
1:00 PM PARK PAVILION
12 :: TRASH & RECYCLE
13 :: NEIGHBORHOOD WATCH MTG
7:00 PM PARK PAVILION
14 :: CORE COMMITTEE MEETING
7:00 PM PARK PAVILION
17 :: NEIGHBORHOOD WATCH
BLOCK PARTY 6:00 PM
19 :: TRASH & COMPOST
26 :: TRASH & RECYCLE
Around the Neighborhood
Annual Meeting Updates
This year’s Annual Meeting of the HOA was held Monday, March 17 at Cabela’s. Abbye Crandall and David Vail were in attendance as the Resident Board Members, Jim Smitherman our Property Manager, and George Basham our HOA’s Attorney.
The Meeting was called to order and quorum was established. We reviewed the 2013 finances, and reviewed and approved the 2014 budget. After all of the committees gave updates to the Members in attendance the 3 attending residents that were nominated for Resident Board Member positions stood and gave a brief statement.
HOA members in attendance then cast ballots by which David Vail and Tracy Scheel were voted in as the new Resident Board Members. Also on the Ballot were 5 amendments to the HOA By-laws. All 5 amendments were approved by the members in attendance. The Floor was then opened to Member comments and questions with a passionate closing by Larry Simone. The Meeting was then adjourned.
**This is a summary of the meeting and not the official meeting minutes. The official Meeting Minutes will be approved at next year’s Annual Meeting**
Trash Cans to Remain Hidden
In regards to the trash cans, the DCCRs state that trash cans need to not be visible from the street. The board put a hold on fines until a solution could be developed. Unfortunately, one could not be developed. Therefore, the current DCCRs will be enforced starting June 1, 2014. If someone has a suggestion to cover the trash cans and still follow DCCRs please contact us.
“DCCR 6.7 Uses Specifically Prohibited (i) No Lot or other area of the Property shall be used as a dumping ground for rubbish or accumulation of unsightly materials of any kind, including without limitation, broken or rusty equipment, disassembled or inoperative cars and discarded appliances and furniture. Trash, garbage or other waste shall be kept in sanitary containers and concealed from public view except on designated trash collection days. All containers for the storage or other disposal of such material shall be kept in clean and sanitary condition. Materials incident to construction of improvements may only be stored on Lots during construction of the improvement thereon.”
Mark your calendars! May 2 is Kindergarten Registration! The Tobias Elementary office will be open from 8:00 am-4:30 pm.
You will need the following information to register your child:
- Immunization (shot) records for each child
- Social Security Card for each child
- Birth Certificate for each child
- Proof of Residency
- Photo ID of person enrolling the child
Waterleaf Kindergarteners are invited to meet their classmates at the Waterleaf Park at Noon on Friday, May 2nd!
Swimming Pool Season
* Pool opens weekends only (Saturday & Sunday) beginning May 3rd from 9:00 am to 9:00 pm
* The pool will be open on Memorial Day (May 26) and then begin the regular schedule for the rest of the summer.
* Regular schedule is Tuesday to Sunday from 5:00 am to 9:00 pm
* Pool is CLOSED every Monday for cleaning.
To utilize the pool, Homeowners and Renters must meet the following qualifications:
– Must be a resident member and/or guest of a resident member.
– Must be current on all maintenance fees. Fees must be paid in full ten (10) days prior to issuance of the key card or currently on a payment plan for new season activation.
– Must have a key card to enter facility. Please visit poolkey.com if you have not received a new card for the 2014 season.
Pool and Park Pavilion Reservations
The Pool and Park Pavilions are available to reserve for parties and get-togethers. In order to host an event at either the pool or park pavilions you must be in good standing with the HOA.
The Pool Pavilion can hold up to 20 people and guests must follow all pool rules.
The Park Pavilion does NOT have a maximum occupancy.
Please keep in mind that park parties may not go in and out of the pool and pool parties must stay inside the gates of the pool area.
To Reserve either pavilion:
– Visit the Pool Info tab to fill out the form to check if the pool is available.
– After you have made contact with the Pool Committee, download the Pool agreement form.
– Complete the form and drop off the form and a $50.00 deposit check to the drop box provided at 120 Pasture Cove.
[*Please note if you turn this form in without having made prior contact, the date you request may not be guaranteed. Please contact the Pool Committee FIRST about the date you wish to make a reservation.]
Your party will be placed on the calendar and you will receive an e-mail to confirm your reservation.
Have fun and enjoy the facilities!
Please clean-up after the function and return it to the way it was prior to the function. Your check will be returned to you if the area is clean and there is no damage. (We will NOT deposit or cash any checks prior to the function.)
All Homeowners and Guests must abide by the following Rules:
1. Obey the lifeguards at all times. Lifeguards are authorized to enforce these rules including ejection of non-compliant residents and guests.
2. PARENTS ARE DIRECTLY RESPONSIBLE FOR THE ACTIONS OF THEIR CHILDREN. Children under 14 years of age must be accompanied by a resident 18 years or older and must stay within an arms reach. Residents 18 years or older may supervise a maximum of four (4) children under the age of 14. Parents/Guardians may supervise all children living in their household.
3. All guests must be accompanied by a resident who remains at the pool during the guest’s visit. One resident may host a maximum of 4 guests subject to the restrictions of rule #2.
4. Lifeguards are authorized to refuse entrance to residents without a key card. Key cards will not be given to non-residents.
5. Absolutely no running or rough play at any time (throwing each other, pushing, dunking, getting on another’s shoulders, splash fights, or dog fights). Anyone exhibiting this type of behavior will be asked to leave the pool area.
6. Diving, flipping or unsafe jumping from the side of the pool is prohibited.
7. Tobacco products or chewing gum in pool is prohibited.
8. No glass containers or alcoholic beverages allowed in the pool area unless at a function the Board of Directors has previously approved. Food and drinks are allowed in the sitting area only. Only water in plastic containers will be allowed on the deck area. ABSOLUTELY no food allowed on the deck or in the pool area.
9. No littering. Please use trash receptacles provided in the pool area.
10 Recreational flotation devices are allowed at the lifeguards discretion based on pool occupancy. Safety flotation devices allowed include noodles, kickboards, arm floats and toddler life preservers.
11. No offensive language or loud, profane, vulgar or otherwise offensive music.
12. Swimmers in the water have the right of way. Those entering the water must make certain no one is in front of them.
13. No pets allowed.
14. No bikes, razors, skateboards or motorized vehicles with the exception of handicapped scooters inside the pool area.
15. Proper swimming attire is required. Cut-off jeans and street clothes are not allowed in the pool. Plain t-shirts are allowed to be worn over swim wear. Children under 3 years of age must wear appropriate swim wear (swim diapers).
16. The use of cocoa butter, baby oil and other heavy suntan oils cause filter damage. Use these lotions sparingly.
17. No swimming after designated swimming hours. Anyone caught swimming after hours will have their key card deactivated for the remainder of the pool season and have trespassing charges filed against him or her.
18. Swimming with an open sore or communicable disease is prohibited.
19. Only the lifeguards are allowed on the stands. They have the authority to remove from the pool area anyone disobeying the rules or endangering the safety of themselves or another person. The lifeguard has the authority to suspend offender for one day. Additional violations will be turned over to the Board of Directors. Repeat violations may result in revocation of swimming privileges for the remainder of the summer.
20. YOU MUST HAVE YOUR KEY CARD TO ENTER THE POOL AREA. OPENING THE GATE FOR ANYONE WITHOUT A KEY CARD WILL RESULT IN THE LOSS OF YOUR PRIVILEGES FOR THE REST OF THE POOL SEASON. The gates are to remain locked at all times. Under no circumstances should the gate be propped open without the permission of amenities staff.
21. ONE LONG WHISTLE BLAST MEANS CLEAR THE POOL
The group has begun to re-organize and make plans for the next couple of months. A last minute meeting was held Tuesday, April 8, to ask residents for input on their interests, ideas and suggestions for the group. Mentioned was:
Neighborhood Watch Signs
Result – The bid for 7 to 9 NW signs to be placed around the neighborhood was submitted to the Board. Watch for these to be installed, once approved by the Board and delivered by the sign company. They will be placed at each entrance to the neighborhood, at the pool and at each HOA owned culvert.
Block Captains – VOLUNTEERS NEEDED!
A block captain serves as a point of contact on each block or set number of houses for longer streets. Your duty is to keep communication flowing between your set area of neighbors. This is very easy and one of the most important keys to a successful watch program. Starting from scratch at the meeting, 6 people volunteered covering Japonica Ct., the east end of New Bridge, east end of Apricot, middle east of Apricot, Peach Tree Pass and the middle part of Sheep Trail. Ideally each Captain should be assigned about 10 homes so we have a long way to go, please consider joining in! Contact us if you are interested in the position.
Meet Your Neighbors Block Parties
This suggestion was to schedule block parties around the neighborhood at different locations for residents to meet neighbors. Result – NW will schedule monthly pot lucks around the neighborhood, a different location each month. The whole neighborhood is invited, details to come every month thru newsletter and website. The first one is scheduled for Saturday, May 17 at 6pm, at the Pasture Cove cul-de-sac. We will be extending invitations to local law enforcement agencies and other local officials to stop by if their schedule allows. A BBQ pit will be provided, please bring your item to grill for your family, your own beverages and a dish to pass that will serve 8 along with your picnic gear, i.e. chairs, blankets, etc.
Waterleaf Police Blotter
Result – Beginning this month a listing of the number of calls made to the police from the previous month will be posted in the newsletter. It is broken down by call types and the number of those calls. For a more detailed listing, the DAM report supplied by KPD will be posted monthly on the Waterleaf website on the Neighborhood Watch Page.
Result – Details are being worked out on this topic. Remember, as stated by USAonwatch.org, and this comes from KPD as well, “USAonWatch.org does not advocate watch members taking any action when observing suspicious activity in their neighborhood. Community members only serve as the extra “eyes and ears” and should report their observations of suspicious activities to to their local law enforcement.” KPD states “trained law enforcement should be the only ones ever to take action, citizens should NEVER try to take action on those observations.” Watch, listen, report to police. Do not follow, approach, confront, circle, chase or take any other action. Watch and report. We are discussing further rules, tips, and the follow thru of reporting to the committee what info is called into KPD to keep lines of communication open.
Join in the planning and executing of events. We welcome all hands to hold exciting events, remember even our teenagers have talents and we’d love their participation!
These will resume, a safety tip will be posted weekly every Tuesday to the Waterleaf web site and monthly in the newsletter beginning in June.
National Night Out will be held here in Waterleaf on Tuesday, October 7. We need many volunteers to get this celebration planned and held. If you are interested please email us to volunteer. More info to come on this.
If you are interested in joining the Committee please email us at firstname.lastname@example.org, we are building a leadership team of 5 and have two co-chair spots to fill. For any and all other participation or info/suggestions and ideas we also welcome your email or input at future meetings. New committee: Chair, Michele Hinojosa, co-chairs, Jason Lolley and Jeff Swietek. Our plan is to assign each co-chair a topic which will be their responsibility to lead and follow through.
Again, we are rebuilding and ask for suggestions to successfully move forward.
SIGN UP TO BE A BLOCK CAPTAIN!
Waterleaf Neighborhood Watch
CORE Committee Meeting
Wednesday, May 14, 2014
7:00 PM – Park Pavilion
Pool Committee Meeting
Saturday, May 3, 2014
9:00 AM – Park Pavilion
Welcome Committee Meeting
Sunday, May 4, 2014
6:30 PM – Park Pavilion
This month we will be brainstorming for new donations to our welcome packets. We would enjoy having everyone come out to meet your neighbors! All are encouraged to join the Welcome Committee.
Communication Committee Meeting
Thursday, May 8, 2014
7:00 PM – Park Pavilion
Are you interested in writing an article for the newsletter each month? Join us at our next meeting to discuss plans for our newsletter and website.
Social Committee Meeting
Saturday, May 10, 2014
1:00 PM – Park Pavilion
We are looking for new committee chairs and members to volunteer as well as fresh ideas for events. Hope to see you there!
Neighborhood Watch Meeting
Wednesday, May 13, 2014
7:00 PM – Park Pavilion
We will continue discussing the re-organization of our committee. We are looking in to planning new events and all of your ideas are welcome. Block Captains are also needed. Please stop by our meeting or contact us if you are interested in joining Neighborhood Watch.
Yard of the Month
Congratulations to May’s Yard of the Month – 476 Apricot!
Are you interested in becoming a Secret Garden Gnome? Your help is wanted to roam the neighborhood to choose the Yard of the Month. Duties include driving, choosing, and sending 3 addresses to the Board for approval. Once an address is approved you will place the sign in the winning yard and deliver their gift card. Shhhhh, the Gnomes remain undercover! Please email David and Tracy at Waterleafboard@gmail.com if you are interested in the position.
** Communication Note ** Our current signs are badly damaged from recent storms and general use. As a result, we have been unable to post signs for upcoming events/meetings. We have been working tirelessly with the board to find a new, permanent, and cost effective solution. Please utilize your newsletter, the website, and e-mail updates to remember meetings until we find a solution for signage. You may download the following graphic to keep track of this month’s meetings.
Subscribe to Us
If you have not already done so, you can subscribe to receive e-mail updates from our website, simply by entering your email address in the box on the right hand side of the webpage. We will send you updates to be reminded of upcoming meetings and events. This is also the official method of communication for the board, so updates regarding improvements or other issues will be posted here. You will not be flooded with e-mails or spammed from the website.
If you have any information you would like to share with neighbors, or if you’d like to write an article, please contact us! All newsletter submissions are due no later than the 17th of each month. Submit your article to Waterleafnewsletter@gmail.com
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